Privacy Policy for HPS Academy
Last Updated: May 2026
At HPS Academy, we value the privacy and security of our students, parents, staff, and visitors. This Privacy Policy explains how we collect, use, store, and protect information when using our website, mobile application, student portal, WhatsApp services, and other digital platforms.
1. Information We Collect
We may collect the following information from students, parents, guardians, staff, and website visitors:
Student Information
- Student name
- Admission number
- Roll number
- Class and section
- Attendance records
- Examination results
- Homework and study material
- Certificates and academic records
- Date of birth
- Photographs
Parent/Guardian Information
- Parent/guardian name
- Mobile number
- Email address
- Address
- Occupation details
Technical Information
- IP address
- Browser/device details
- Login activity
- Website usage analytics
2. How We Use Information
HPS Academy uses collected information for:
- Student admission and academic management
- Attendance tracking
- Fee management and payment updates
- Examination and result processing
- Homework and study material sharing
- Parent-school communication
- WhatsApp notifications and chatbot services
- Circulars, notices, and emergency communication
- Security, fraud prevention, and technical support
3. WhatsApp Communication
Parents and guardians may receive automated WhatsApp notifications regarding:
- Fees and pending dues
- Attendance updates
- Homework and assignments
- Examination schedules and results
- School notices and announcements
- Leave approvals and certificates
By sharing contact details with the school, users consent to receiving such communications.
4. Data Security
We implement reasonable security measures to protect student and parent information from unauthorized access, misuse, disclosure, or loss.
However, no internet-based system is completely secure. Users are advised to:
- Keep login credentials confidential
- Avoid sharing OTPs or passwords
- Report suspicious activity immediately
Passwords and login credentials are never shared through WhatsApp or third-party messaging services.
5. Sharing of Information
HPS Academy does not sell or rent personal information.
Information may only be shared:
- With authorized school staff
- With trusted technical service providers
- When required by law or government authorities
- For payment gateway processing and educational services
6. Student & Children’s Privacy
Protecting children’s privacy is extremely important to us. Student information is used strictly for educational and administrative purposes.
Parents or guardians may request updates or corrections to student records by contacting the school administration.
7. Cookies & Analytics
Our website and applications may use cookies or analytics tools to:
- Improve user experience
- Analyze website traffic
- Enhance system performance
Users may disable cookies in their browser settings if preferred.
8. Third-Party Services
Our systems may integrate with trusted third-party platforms including:
- Payment gateways
- WhatsApp Business services
- SMS providers
- Cloud hosting services
- Educational mobile applications
These providers may process limited data necessary to provide services.
9. Data Retention
Student and parent information may be retained:
- During active enrollment
- For academic record purposes
- As required by CBSE or applicable educational regulations
10. User Rights
Parents and guardians may request:
- Access to personal/student data
- Correction of inaccurate records
- Removal of outdated information where legally permitted
Requests may be submitted to the school administration.
11. Changes to This Policy
HPS Academy may update this Privacy Policy periodically. Updated versions will be published on the official website.
12. Contact Us
For questions regarding this Privacy Policy or data protection concerns, please contact:
HPS Academy
Website: https://hpsacademy.in/
Email: contact@hpsacademy.in
Phone: 8684801773,9053920753